We offer the following to allow for a wide range of presentation
experience. These guidelines are intended to aid you in a
successful presentation at the Virtual ASEV National Conference.
It is necessary to pre-register for the ASEV National
Conference.Click here to register for the
conference through June 15. Registration is not
complimentary. We extend our pre-registration member rate
of $200 USD to all presenters through June 15. However,
Member presenters are entitled to complimentary conference
registration (General Registration, Tuesday through Thursday).
If you are not an ASEV member, we encourage you to join.
All presentations will be
pre-recorded by the presenter and available at the time listed on
the daily schedule.
Submit a .mp4 file to us by June 1.
Click here to
Presentations will remain on the
virtual conference platform through the end of the conference and
then three weeks after the conference, July 16
You will be presenting a brief
summary of your research with results and conclusions as
applicable. This should be directly related to the information as
submitted in your abstract.
Keep the description of the
methodology as brief as possible. A clear message conveyed to the
audience is essential to ensure they benefit from your research
Each presentation shall be a maximum of 20
minutes. However, flash talk presentations should
be a maximum of 3 minutes. Make sure you leave enough time
for the summary and conclusion. We will not offer Q&A since
the presentations will be pre-recorded. However, attendees can
use the “Drop Business Card” feature to email you questions.
CAMERA & MIC: Most laptops have a built-in
camera and microphone you can use to record your presentation;
no special equipment necessary. If you have a headset, you are
of course welcome to use it. Please make sure any equipment is
fully charged, or plugged in.
BROWSER: We recommend using Chrome (version
30+), Firefox (version 27+) or Safari (version 7+)
CONNECTION: Optimal bandwidth for streaming
web presentations is 3+ Mbps “up” (minimum bandwidth required
is 1.5 Mbps “up”). Test your bandwidth here: speedtest.net
If speedtest says your bandwidth is too low, try a
different room closer to your router, or using an ethernet
cable for a hardwire connection instead of wifi.
Don’t compete for bandwidth during your presentation.
Shut down or log out of applications you don’t need while
you are presenting. Ask others in your household to take a
break from streaming and gaming applications for a little
WARDROBE: Dress for your virtual presentation
the same way you would for a live presentation. If you would
present in a suit jacket, put one on. Avoid clothing with
intricate patterns, a sheen, or deep V necks that could be
unflattering on camera.
LIGHTS: The best lighting is soft, not
glaring, and placed between 10 and 2 o’clock in front of you at
eye height. One or two small lamps on either side of your
computer, positioned just behind the camera, works well. Avoid
having a window or other light behind you – which will cast
your face in shadow. If possible, also avoid lights directly
overhead, which will also give some unflattering shadows.
CAMERA: Position your camera at or just above
eye level. This may mean grabbing some books or boxes to prop
up your laptop. Even better, if you have room to stand to
deliver your presentation – just as you would at a podium in
the session room – it will change your posture and open your
chest for a better delivery.
SOUND: Don’t have multiple sources of audio
during the presentation. We recommend using the computer audio;
if the sound check shows this is working fine, there is no
reason to also connect by phone. We also recommend
disconnecting any external speakers, which can cause echo.
BACKGROUND: We DO NOT recommend using Zoom’s
built in “virtual backgrounds” feature. Instead, keep it
simple: pick a spot in your home with a clean, uncluttered
background. Bookshelves, plants or decorated walls are fine and
will not distract.
DURING THE PRESENTATION
GET COMFORTABLE: Find a comfortable seated or
standing position that you can stay in for a long period of
time to avoid shifting or fidgeting too much. Have some water
close by, in case your throat gets dry, but avoid food during
DO NOT DISTURB: Before you start your
presentation, turn off or silence your phone and close any
applications on your computer that may have popup
notifications. Also make sure to close out of other programs
that might use your camera, microphone or speakers, and let
other members of your household know your schedule to minimize
disruptions and background activities.
ADJUST YOUR DISPLAY: Once you start sharing
your screen, we suggest that you drag your video screen over so
it is right under your camera (that way it looks like you’re
looking there) or hide yourself so you aren’t distracted.
NOTES: If you have notes or a script to follow
during your presentation, keep them as close to eye level
as you can, so your focal point stays close to the camera.
All current students who will be presenting at the Virtual ASEV
National Conference will be eligible for the ASEV Best Student
Presentation Awards. There will be separate awards for enology
and viticulture for oral, poster, and flash talk presentations
given by students, as evaluated by the Best Student Presentation
Awards Committee at the National Conference.
Approved by the ASEV Board of Directors on January 19, 2021.
The American Society for Enology and Viticulture is committed to
creating a fair, safe, and flexible environment which embraces
tolerance and fosters inclusion. We celebrate the myriad of
perspectives and contributions that each individual brings to our
Society. Diversity, equity, and inclusion fuel our innovation and
enriches our community.
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